pharmacy point of Sale System in Kenya
Are you looking for the best and affordable Pharmacy Point of Sale System in Nairobi, Kenya? Look no further as at Nextgen Solutions, we have an advanced , powerful, flexible complete software for Pharmacy and Clinic .We have one of the best Pharmacy Point of sales system for both Small and big business in Kenya. We Provide both the software and the hardware accessories and do the training to your staffs. To get a quotation call us today on +254729 150 253 / +254 791 233 812 or email us on admin@nids.co.ke for a Free demo is available
Best Software development Company in Kenya
Features of our Pharmacy Point of sale System
- Offer Discounts
- Credit sales
- View invoices and manage it
- Separate Pos for return items
- Offer Discounts
- Assign multiple roles
- Add medicines and manage it
- Upload medicines through CSV
- Ability to Add stock and pending stock
- You can Add medicines and manage it
- Add categories
- Report for expired stock
- Out of stock alert notification
- Stock reports
- Multicolor settings
- Sales report
- Return report
- Multicolor settings
- User profile
- Add supplier and manage it
- Supplier payments
- Able to Add banks
- You can Add Cheques and manage it
- Add Deposits and manage it
- Bank book
- Create and Return purchases and manage it
- Add drivers and manage it
- Add vehicles and manage it
- Wholes POS for retailers
- Create Brands, Brand sector, Units, Regions ,Town, Store locations and manage it
- Expenses
Other Features of our Point of sale system
- Customer and supplier ledger
- Chart of accounts
- Journal voucher and opening balance
- General Journal, Balance sheet, Income statement, Trial Balance, Ledger account
- Add requested items
- Add Users and manage it
- Take and restore backups
- Printer settings
- Website and user panel
- Testimonial
- Pharmacists
- Services
- Upload and manage customer prescriptions
- Top Customer report
- Top Salesman report
- Brands report
- sections report
- Companies report
- Store wise report
- SKU wise report
- Return report
- Bank Collection
- Directly add to stock from purchase
- Directly reduce to stock from purchase return
- Purchase Order
- Salesman
- Order list for salesman
- Multi Store
- Account holder opening balances
- Bank expense
- Debit Voucher
- Add Services for other incomes
- Company registration
- Estimates
- Service base sales receipt
- New responsive navigation bar
- Dynamic Taxes
- SMS Notification Enabled
- Email Notification Enabled
- Advance sales, Purchases , taxes reports
- Prescription capture option from webcam
- Upload Stock
- Edit receipts
1. What is a Pharmacy POS System in Kenya?
A pharmacy POS system in Kenya is software designed to help chemists and medical shops manage sales, prescriptions, inventory, and daily operations. It streamlines billing, tracks medicine batches, and helps pharmacies stay compliant with Kenyan pharmaceutical regulations.
2. Why do pharmacies in Kenya need a POS system?
A POS system helps prevent stockouts, manage expired drugs, ensure accurate record-keeping, reduce losses, speed up customer service, and support KEHPCA and PPB compliance. It also improves profit tracking and business decision-making.
3. How does a pharmacy POS system manage medicine stock?
The system automatically tracks stock levels, expiry dates, batch numbers, reorder points, supplier details, and fast-moving vs slow-moving drugs. You get alerts before medicines expire or run out.
4. Can your pharmacy POS system handle prescriptions?
Yes. It allows you to record patient prescriptions, doctor details, dosage instructions, and easily retrieve historical records. It also helps avoid dispensing errors and keeps pharmacy operations professional.
5. Does the POS system support NHIF and insurance billing?
Yes. The pharmacy POS can capture insurance details, process deductions manually or automatically (depending on integration), and generate reports for NHIF or private insurance reconciliation.
6. Is the Pharmacy POS compliant with Kenya’s eTIMS requirements?
Yes. The system supports eTIMS-ready invoicing, including ETR receipts, tax reports, and KRA-approved invoice formats. This helps your pharmacy remain compliant with Kenyan tax laws.
7. Can the POS system work for both small chemists and large pharmacies?
Absolutely. Whether you run a small chemist in your estate or a large, multi-branch pharmacy, the system can scale to fit your needs.
8. Does the POS system support barcode or QR code scanning?
Yes. You can scan medicine barcodes for faster billing, track batch numbers, and reduce errors during dispensing and stocktaking.
9. Can I access my pharmacy POS system from my phone?
Yes. You can monitor sales, profits, inventory, and staff performance remotely through your phone, tablet, or laptop.
10. Does the Pharmacy POS System support expiry and batch tracking?
Yes. You’ll get automated alerts for upcoming expiries, batch recalls, slow-moving items, and near-expiry stock so you can reduce losses.
11. Does the system help with controlled drugs management?
Yes. It allows you to track controlled drugs separately and maintain proper dispensing records as required by Kenyan authorities.
12. How much does a Pharmacy POS system cost in Kenya?
Pricing varies depending on features, number of branches, and whether you choose cloud or offline. Most Kenyan pharmacies pay between Ksh 1,500 – Ksh 5,000 per month, depending on the provider and modules included.
13. Can I use M-Pesa with the POS system?
Yes. The system supports Lipa na M-Pesa, Till Number, Paybill, and auto-reconciliation of mobile money transactions.
14. Is training provided for my staff?
Yes. Your pharmacy team will receive full training on how to use the POS, manage stock, generate reports, and handle daily operations.
15. Does the POS system provide business reports?
Yes. You get real-time reports on sales, profits, fast-moving drugs, stock value, low-stock alerts, cashier performance, and customer buying patterns.
16. Can the POS system support multiple branches?
Yes. You can manage multiple pharmacy branches, transfer stock between shops, and track each branch’s performance from one dashboard.
17. What equipment do I need to run the Pharmacy POS System?
You only need a laptop/desktop, barcode scanner, receipt printer, and stable internet (for cloud systems). Offline versions can run without internet.
18. How secure is my pharmacy data?
Your data is encrypted, backed up, and protected with role-based access control to ensure only authorized staff can view or edit records.
For the Best and affordable Pharmacy Point of Sale System Software In Kenya Contact us Today on 0729 150 253 +254 791 233812 or email us on admin@nids.co.ke
Free demo is available