pharmacy point of Sale System in Kenya

Are you looking for the best and affordable Pharmacy Point  of Sale System in Nairobi, Kenya?  Look no further as at Nextgen Solutions, we have an advanced , powerful, flexible  complete software for Pharmacy and Clinic .We have  one of the best Pharmacy Point of sales system  for both Small and big  business in Kenya. We Provide both the software and the hardware accessories and  do the training to your staffs. To get  a quotation call us today on +254729 150 253  / +254 791 233 812  or email us on admin@nids.co.ke  for a Free demo is available

Best Software development Company in Kenya

Features of  our Pharmacy Point of sale System

1. Offer Discounts
2. Credit sales
3. View invoices and manage it
4. Separate Pos for return items
5. Offer Discounts
6. Assign multiple roles
7. Add medicines and manage it
8. Upload medicines through CSV
9. Ability to Add stock and pending stock
10. You can Add medicines and manage it
11. Add categories
12. Report for expired stock
13. Out of stock alert notification
14. Stock reports
15. Multicolor settings
16. Sales report
17. Return report
18. Multicolor settings
19. User profile
20. Add supplier and manage it
21. Supplier payments
22. Able to Add banks
23. You can Add Cheques and manage it
24. Add Deposits and manage it
25. Bank book
26. Create and Return purchases and manage it
27. Add drivers and manage it
28. Add vehicles and manage it
29. Wholes POS for retailers
30. Create Brands, Brand sector, Units, Regions ,Town, Store locations and manage it
31. Expenses

Other Features of  our Point of sale system 

1. Customer and supplier ledger
2. Chart of accounts
3. Journal voucher and opening balance
4. General Journal, Balance sheet, Income statement, Trial Balance, Ledger account
5. Add requested items
6. Add Users and manage it
7. Take and restore backups
8. Printer settings
9. Website and user panel
10. Testimonial
11. Pharmacists
12. Services
13. Upload and manage customer prescriptions
14. Top Customer report
15. Top Salesman report
16. Brands report
17. sections report
18. Companies report
19. Store wise report
20. SKU wise report
21. Return report
22. Bank Collection
23. Directly add to stock from purchase
24. Directly reduce to stock from purchase return
25. Purchase Order
26. Salesman
27. Order list for salesman
28. Multi Store
29. Account holder opening balances
30. Bank expense
31. Debit Voucher
32. Add Services for other incomes
33. Company registration
34. Estimates
35. Service base sales receipt
36. New responsive navigation bar
37. Dynamic Taxes
38. SMS Notification Enabled
39. Email Notification Enabled
40. Advance sales, Purchases , taxes reports
41. Prescription capture option from webcam
42. Upload Stock
43. Edit receipts

1. What is a Pharmacy POS System in Kenya?

A pharmacy POS system in Kenya is software designed to help chemists and medical shops manage sales, prescriptions, inventory, and daily operations. It streamlines billing, tracks medicine batches, and helps pharmacies stay compliant with Kenyan pharmaceutical regulations.

2. Why do pharmacies in Kenya need a POS system?

A POS system helps prevent stockouts, manage expired drugs, ensure accurate record-keeping, reduce losses, speed up customer service, and support KEHPCA and PPB compliance. It also improves profit tracking and business decision-making.

3. How does a pharmacy POS system manage medicine stock?

The system automatically tracks stock levels, expiry dates, batch numbers, reorder points, supplier details, and fast-moving vs slow-moving drugs. You get alerts before medicines expire or run out.

4. Can your pharmacy POS system handle prescriptions?

Yes. It allows you to record patient prescriptions, doctor details, dosage instructions, and easily retrieve historical records. It also helps avoid dispensing errors and keeps pharmacy operations professional.

5. Does the POS system support NHIF and insurance billing?

Yes. The pharmacy POS can capture insurance details, process deductions manually or automatically (depending on integration), and generate reports for NHIF or private insurance reconciliation.

6. Is the Pharmacy POS compliant with Kenya’s eTIMS requirements?

Yes. The system supports eTIMS-ready invoicing, including ETR receipts, tax reports, and KRA-approved invoice formats. This helps your pharmacy remain compliant with Kenyan tax laws.

7. Can the POS system work for both small chemists and large pharmacies?

Absolutely. Whether you run a small chemist in your estate or a large, multi-branch pharmacy, the system can scale to fit your needs.

8. Does the POS system support barcode or QR code scanning?

Yes. You can scan medicine barcodes for faster billing, track batch numbers, and reduce errors during dispensing and stocktaking.

9. Can I access my pharmacy POS system from my phone?

Yes. You can monitor sales, profits, inventory, and staff performance remotely through your phone, tablet, or laptop.

10. Does the Pharmacy POS System support expiry and batch tracking?

Yes. You’ll get automated alerts for upcoming expiries, batch recalls, slow-moving items, and near-expiry stock so you can reduce losses.

11. Does the system help with controlled drugs management?

Yes. It allows you to track controlled drugs separately and maintain proper dispensing records as required by Kenyan authorities.

12. How much does a Pharmacy POS system cost in Kenya?

Pricing varies depending on features, number of branches, and whether you choose cloud or offline. Most Kenyan pharmacies pay between Ksh 1,500 – Ksh 5,000 per month, depending on the provider and modules included.

13. Can I use M-Pesa with the POS system?

Yes. The system supports Lipa na M-Pesa, Till Number, Paybill, and auto-reconciliation of mobile money transactions.

14. Is training provided for my staff?

Yes. Your pharmacy team will receive full training on how to use the POS, manage stock, generate reports, and handle daily operations.

15. Does the POS system provide business reports?

Yes. You get real-time reports on sales, profits, fast-moving drugs, stock value, low-stock alerts, cashier performance, and customer buying patterns.

16. Can the POS system support multiple branches?

Yes. You can manage multiple pharmacy branches, transfer stock between shops, and track each branch’s performance from one dashboard.

17. What equipment do I need to run the Pharmacy POS System?

You only need a laptop/desktop, barcode scanner, receipt printer, and stable internet (for cloud systems). Offline versions can run without internet.

18. How secure is my pharmacy data?

Your data is encrypted, backed up, and protected with role-based access control to ensure only authorized staff can view or edit records.

For the Best and affordable Pharmacy Point of Sale System Software In Kenya  Contact us Today  on  0729 150 253 +254 791 233812 or email us on admin@nids.co.ke

Free demo is available