Best POS Systems in Kenya
If you’re searching for the best POS systems in Kenya, this guide breaks down the top options available in 2025. Whether you run a retail shop, supermarket, pharmacy, restaurant, or salon, the right POS system will streamline your sales, inventory, and customer management. You are in the right place call us on 0729 150 253 or email admin@nids.co.ke for free demo. Let’s explore the best choices and what makes them stand out.
What is a POS System?
A Point of Sale (POS) system is a combination of software and hardware that businesses use to process sales, manage inventory, and track customer data. Modern POS systems also handle accounting, invoicing, staff management, and reporting, making them essential for efficient business operations.
Top 10 POS Systems in Kenya (2024)
Here are the most reliable and widely used POS systems for businesses in Kenya:
1. Inceptor POS
- Best for: Retail, restaurants, hardware shops
- Features: Inventory tracking, multi-branch management, offline mode, reporting
- Price Range: Ksh 35,000 – Ksh 75,000
- Website: inceptor.co.ke
2. SimbaPOS
- Best for: Restaurants and bars
- Features: Table management, kitchen display, mobile ordering
- Price Range: Ksh 45,000 – Ksh 100,000
3. SawaPOS
- Best for: SMEs and kiosks
- Features: Simple interface, stock alerts, customer credit
- Price Range: Ksh 25,000 – Ksh 60,000
4. QuickBooks POS
- Best for: Businesses needing accounting integration
- Features: Seamless with QuickBooks accounts, receipts, barcode scanning
- Price Range: Ksh 60,000 – Ksh 150,000
5. Vend POS
- Best for: Retail chains and fashion stores
- Features: Cloud-based, eCommerce sync, loyalty program
- Price Range: Subscription-based (monthly or annual)
6. Loyverse POS
- Best for: Startups and small outlets
- Features: Free basic plan, employee management, sales analytics
- Price Range: Free or optional add-ons
7. POS254
- Best for: Kenyan service businesses
- Features: Payment integrations, customer loyalty, reports
- Price Range: Ksh 30,000 – Ksh 70,000
8. Hike POS
- Best for: Mobile and online retail
- Features: Multichannel selling, cloud storage, CRM
- Price Range: From $60/month
9. Square POS
- Best for: Mobile businesses and food trucks
- Features: Free POS app, card reader, reporting
- Price Range: Free with transaction fees
10. Bamba POS
- Best for: Small retailers in Kenya
- Features: Works offline, stock control, SMS alerts
- Price Range: Ksh 20,000 – Ksh 50,000
Features to Consider When Choosing a POS System
When selecting a POS system in Kenya, look out for these essential features:
- Inventory and stock management
- Real-time reporting
- Customer tracking and loyalty
- Multi-location support
- Staff access control
- Integration with M-PESA or bank payments
- Cloud vs local installation
POS System Prices in Kenya
The price of POS systems in Kenya varies depending on the features and business type. Here’s a rough guide:
| Business Type | Estimated Cost (Ksh) |
|---|---|
| Small Retail Shops | 25,000 – 40,000 |
| Restaurants & Bars | 40,000 – 100,000 |
| Supermarkets | 60,000 – 150,000 |
| Pharmacies | 30,000 – 70,000 |
| Multi-Branch Stores | 80,000+ |
FAQs about POS Systems in Kenya
Q: What is the most affordable POS system in Kenya?
A: Loyverse and SawaPOS are great budget options, especially for small shops.
Q: Can POS systems in Kenya integrate with M-PESA?
A: Yes, most systems like Inceptor POS, POS254, and SimbaPOS support M-PESA integration.
Q: Are there free POS systems available in Kenya?
A: Yes, Loyverse offers a free basic version suitable for small businesses.
Q: Can I get cloud-based POS systems in Kenya?
A: Absolutely. Options like Vend, Hike POS, and Inceptor offer cloud-hosted solutions.
Final Thoughts
Choosing the right POS system in Kenya can significantly boost your business efficiency. Whether you’re a small shop or a large chain, investing in a reliable POS helps streamline operations and enhance customer experience.
Need help choosing or setting up a POS system? Contact us today at https://nids.co.ke for a free consultation.