Setup, Subscription & Hidden Fees Explained

Many business owners want a POS system but fear it is too expensive. In Kenya, prices vary widely. Some providers hide fees, while others charge extra for support, updates, or Mpesa integration.

This article breaks down all the true costs involved so you make an informed decision.

1. Setup Fees

Most POS providers charge a one-time setup fee. This covers account creation, onboarding, hardware setup, and training.

2. Monthly Subscription

Subscription fees are usually between KES 1,000 and KES 5,000 depending on:

• Number of locations

• Features

• Support level

3. Hardware Costs

Optional hardware includes:

• Thermal printer

• Cash drawer

• Barcode scanner

• Touch screen

Tip: Many modern systems can run on a simple laptop.

4. Mpesa Integration Fees

Some providers charge an extra one-time or monthly fee. Choose a provider that includes it for free or at low cost.

5. Hidden Charges to Watch Out For

Be careful with:

• Charges per extra user

• Branch addition fees

• Data backup charges

• Support charges

Conclusion

A POS system in Kenya does not need to be expensive. Go for a transparent provider with a small setup fee and affordable monthly subscription. visit our point of sale system in kenya page and see what we offer the best in the market